​​​​​​​​​​Executive/ Senior Executive, Resource Development (Volunteer Management) 

The Volunteer Management Executive/ Senior Executive plays a crucial role in the smooth operation of our Resource Development Department. As the primary administrator, you will be responsible for overseeing administrative tasks, safeguarding vital data and information, and representing the organisation as the key liaison for coordinating volunteer sessions with corporate partners.

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Your duties will also include assisting the organisation in complex events and undertaking ad-hoc tasks as needed, which may occasionally require working outside of standard business hours.

 

Responsibilities:

• Maintain a secure record of all donation platform credentials.

• Ensure timely updates on Customer Relationship Management (CRM) systems to facilitate data extraction and reporting.

• Manage digital and physical document organisation.

• Manage report submissions to regional and international counterparts

• Act as the main point of contact for corporate donors and volunteers.

• Manage end-to-end corporate volunteers and partnerships:
  - Manage enquiries on volunteer sessions available with on-going local programmes.
  - Schedule various volunteer programme sessions, and conduct some of them
  - Upload and update corporate information on CRM software
  - Manage invoices and receipts
  - Compile feedback to improve internal processes
  - Express gratitude to participants with post session thank-you notes

 

Competencies:

• A detailed-oriented and efficient multi-tasker who is also organised and resourceful.

• Adaptable team player, able to work independently or collaboratively with internal stakeholders.

• Excellent interpersonal skills and cultural sensitivity.

• Competent in Microsoft Office Suite (Word, PowerPoint, Excel and Outlook) and CRM software (Salesforce); resourceful in search engines.

• Effective written communication skills.

• Preferably able to speak Mandarin to communicate with Mandarin speaking corporate partners.

 

A successful candidate would be

• A tertiary graduate with a minimum of two years of volunteer engagement and management experience.

• Comfortable to uphold, communicate and affirm Habitat for Humanity’s Christian principles.

• Not afraid to getting their hands dirty and work on the ground.

 

(Graduates with previous internship experience in the social service sector may apply.)​​​​

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Assistant Manager / Manager - Corporate Services

The Corporate services Manager / Assistant Manager supports the National Director by ensuring the National Office adheres to financial controls and administrative SOPs. This role oversees all administrative processes, ensuring their effectiveness and efficiency, and assists the National Director in managing the organisation. Responsibilities also include ensuring compliance with all statutory and regulatory requirements by preparing and submitting necessary reports for review by the National Director and board and providing compliance advisory on all financial matters. 

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Responsibilities:

• Manage the day-to-day operations of the finance department, driving team performance.

• Oversee financial planning, budgeting, cash flow management, analysis, and the organisation's financial performance.

• Prepare, submit, and present accurate and timely financial and accounting reports (including monthly, year-end, and audited statements).

• Collaborate with all organisational units to improve existing and implement new financial processes, enhancing efficiency and cost savings.

• Supervise the finance department and its staff, ensuring accuracy and efficiency.

• Support all department managers with performance reviews, reforecasting, and budgeting.

• Provide advisory services and ensure compliance with Board, statutory, and regulatory requirements, and organisational policies.

• Support the National Director in monitoring, developing, and reviewing the annual budget with all managers.

• Collate and submit required reports to the Habitat Asia Pacific and/or International office

• Undertake other duties (ad-hoc finance, IT, and administrative) as assigned by the National Director.

 

A successful candidate would be

• A tertiary graduate with a minimum of 5 years of experience in administration or finance with ACCA/CPA or other professional accounting qualifications.

• Supervisory experience is a plus

• Preferably with knowledge of charity and/or non-profit sector (especially finance)

• Proficient in Microsoft Office Suite (Word, Advanced Excel, PowerPoint).

• Working knowledge of accounting system (SunSystems) and CRM (Salesforce) would be advantageous.

• Strong planning, organization, implementation and management abilities.

• Meticulous with attention to detail and accuracy.

• High level of initiative and proactive approach.

• Team player with a positive and collaborative attitude.

• Commitment to continuous learning and professional and personal development.

• Excellent interpersonal and written communication skills.

• Comfortable to uphold, communicate and affirm Habitat for Humanity’s Christian principles.

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Programme Coordinator (6 Months Contract)

The Programme Coordinator (Overseas programmes) plays a crucial role in the smooth operation of our Programmes Department. As the primary administrator, you will be responsible for overseeing administrative tasks, safeguarding vital data and information, and representing the organisation as the key liaison in coordinating Batam Build and Global Village projects with volunteers and corporate partners.

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Your duties will also include assisting the organisation in complex operation and undertaking ad-hoc tasks as needed, which may occasionally require working outside of standard business hours.

 

Responsibilities:

• Act as the main point of contact for corporate donors and volunteers.

• Manage different teams simultaneously

• Ensure timely updates on Customer Relationship Management (CRM) and other internal systems to facilitate data extraction and reporting.

• Manage digital document organisation.

• Manage report submissions to regional and international counterparts

• Manage end-to-end volunteers:
  - Manage enquiries on available projects
  - Schedule various volunteer programme sessions, and conduct team briefing/presentation
  - Manage and prepare internal documents, invoices and receipts
  - Compile feedback to improve internal processes
  - Able to manage emergency case

 

Competencies:

• A detailed-oriented and efficient multi-tasker who is also organised and resourceful.

• Adaptable team player, able to work independently or collaboratively with internal and external stakeholders.

• Excellent interpersonal skills and cultural sensitivity

• Competent in Microsoft Office Suite (Word, PowerPoint, Excel and Outlook) and CRM software (Salesforce);

• Effective written communication skills.

• Preferably able to speak Indonesian to communicate with  counterparts from Indonesia.

 

A successful candidate would be

• A tertiary graduate with administrative and organisation management experience.

• Comfortable to uphold, communicate and affirm Habitat for Humanity’s Christian principles.

• Not afraid to getting their hands dirty and work on the ground.